Keeping HIPAA Compliance Efforts Up to Date
What this means for businesses is that even software-as-a-service providers and human resources platforms must be in compliance with HIPAA regulations if their products are used to manage PHI. Here’s what you need to know about HIPAA compliance and how to manage it. Healthcare decision makers, meanwhile, must also ensure that their business associates are in compliance.
>> READ: What Does HIPAA Mean for New Health Tech?
HIPAA Compliance Basics
The latest regulations break down HIPAA compliance into three primary categories:
This area refers to the specific policies and procedures your company or healthcare organization has put in place to monitor and verify compliance. The details of the policy should be tailored to the unique activities and data capabilities of your business.
This category denotes the measures you have instituted to control which employees have access to your physical data storage areas. It is a good idea to restrict this access to only those who truly have need for it and to update access immediately following any personnel changes.
Your organization must maintain compliance across all three areas in order to be deemed fully compliant. Failure to comply with the HIPAA regulations can result in severe penalties, including fines, civil litigation and even jail time. The Office for Civil Rights, a branch of HHS, oversees the implementation of the regulations and works to strengthen them over time.
Maximize Your Efforts with Continuous Monitoring
This includes monitoring those risks on an ongoing basis to detect any security incidents so that you can address them as quickly as possible. Hackers are devising new tactics and threats with each passing day, so proper compliance requires constant vigilance.
Monitoring your security efforts continuously is only half the battle, though. To maintain continuous compliance, you’ll also need to take action based on the information you uncover. This can include tasks like updating software to the latest versions, adding or revoking employee access as needed and changing passwords regularly. The more proactive you are in addressing any potential compliance issues, the easier it will be to maintain continuous compliance.
Automated Software Can Assist with HIPAA Compliance Management
Another way that automated compliance software can help is by documenting any incidents that occur, along with how your company addressed them. This will come in handy in the event that your organization is ever audited to ensure compliance. You’ll have detailed records of your company’s ongoing efforts to secure your customers’ PHI and ePHI.
HIPAA regulations aren’t likely to go away or become more lenient any time in the near future. In fact, the opposite is likely to be true. Getting your HIPAA compliance in order now will help you be as prepared as possible to implement even stronger measures in the future as needed. Your compliance software can grow and scale along with your business to ensure you stay compliant as consistently as possible.
Ken Lynch is an enterprise software startup veteran, who has always been fascinated about what drives workers to work and how to make work more engaging. He has propelled Reciprocity's success with this mission-based goal of engaging employees with the governance, risk, and compliance goals of their company in order to create more socially minded corporate citizens.
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